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5 Project tracking strategies for team leaders

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5 Project tracking strategies for team leaders

Effective project tracking is essential for any team striving to achieve its goals efficiently and successfully. Team leaders play a crucial role in planning the project, ensuring smooth coordination among team members and overcoming challenges along the way. In this article, we delve into five essential project tracking strategies tailored specifically for team leaders. From fostering clear communication to prioritizing tasks and managing resources effectively, these strategies aim to equip team leaders with the tools necessary to navigate complex projects with confidence.

5 Project tracking strategies for team leaders

1. Create the right team culture

A positive culture of collaboration can be fostered in the following ways:

  • Having meaningful conversations and building relationships outside of work are crucial.
  • Solid principles such as respect, generosity, and trust should be applied. These will help your employees act in a way that promotes teamwork by guiding their decisions.
  • You should establish a culture of lifelong learning, where employees are encouraged to attend seminars, classes, or workshops to acquire new skills or stay up-to-date with industry trends and technology. Team members are able to be more creative, resilient, and flexible as a result of this, which promotes a growth attitude.

2. Set clear goals and expectations

You may keep your team focused on the project’s scope and results by having them set smart goals. It should stand for specified, measurable, achievable, relevant, and time-bound. Along with establishing these project goals, it is important to keep the team informed of your progress and offer suggestions for how they may improve. Brief your staff on their duties and make sure they know how involved internal and external stakeholders will be. When your employees understand what you want from them, they may do a better job and have more faith in you and the other leaders.

3. Use a work breakdown structure

A work breakdown structure (WBS) is a useful tool for simplifying large projects into more manageable chunks of labor. This makes planning and execution easier. Find the stages of the project or significant checkpoints. Find the important parts of the project, such its stages or critical checkpoints, rather than fixating on the end results. While developing the WBS, collaborate with your team and make sure to incorporate their knowledge and ideas.  You have to use the right employee tracking tool.

Select team members to take charge of specific tasks, and then divide up the work according to their abilities. Consider delegating the task of social media development to a team member who has demonstrated exceptional skill in interacting with people online. Arrange work in a logical fashion, beginning with the most important parts and working your way down to the smallest. The tasks that require prioritization are now considerably more apparent.

4. Establish a meeting schedule based on the team’s needs

Different kinds of meetings are required for different kinds of projects. To ensure that your virtual meetings are productive, consider the following:

  • Establish a regular meeting schedule. After you’ve figured out what the project requires and how complicated it is, you should give your team ample time to do their jobs while still keeping them informed.
  • Promote a sense of ownership. This necessitates that each team member accept full accountability for their work, input, and outcomes.
  • Select an appropriate platform for your virtual meeting. Choose software that can actually perform things, not merely talk about them.

5. Track project progress

In order to keep your team and stakeholders updated, it is important to track the progress of your project. To keep things moving forward, you can anticipate problems and act proactively to resolve them. The project manager can keep tabs on key performance indicators, schedules, and money usage, for instance, by monitoring the development of a marketing campaign.


Effective project tracking is the cornerstone of successful team leadership. By implementing the strategies outlined in this article, team leaders can foster collaboration, enhance productivity, and ensure the timely completion of projects. From clear communication and goal setting to prioritizing tasks and fostering a positive team culture, each strategy plays a vital role in achieving project success.

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