Categories: Latest Technology

Going Contactless with Digital Signatures: Is your Business Ready?

Digital Signatures : This is an unprecedented time and the world is trying hard to grasp the major changes that are happening around us. The world of business is not left out. The truth is that the business world has been significantly affected by the COVID-19 pandemic. Today, enterprises have been forced to change their business model and it is no longer business as usual.

With measures being put in place to contain the virus, social distancing is the norm. The contactless business has also become the norm and has become the trend. Industries and businesses are striving to survive and maintain the smooth running of their business operations.

Digital Signatures: The New Trend in the Business World

Businesses that have embraced technology and are evolving with technology are better off in these times. New-age technological advancement has provided everything that a business needs to survive and thrive amid these unusual times. A digital signature is one of these technological advancements. Is your business ready to move with the tide?

Does your organization have what it takes to go contactless with a digital signature and take advantage of all the benefits that it offers? Are you interested in learning more about how going contactless with digital signatures work? Go to this page to find more information about how it works.

How Digital Signature Has Changed the Dynamism of Business Operations during COVID-19

When COVID-19 was first reported in China, no one could ever imagine that it would spread like wildfire and become the number one on the list of killer diseases in the world. The year 2020 the world grappling with the terrifying disease and finding ways to contain it. The world came to a halt when travel restrictions were put in place by countries and businesses had to close.

Although different regions are lifting the restriction gradually, a contactless work environment has come to stay. It has become the new normal and it does not seem that anything is going to change about it anytime soon. So, where does this leave your business? Many things are impossible to do remotely some years back but today, technology has changed the story.

For instance, signing a document remotely was unheard of. An organization has to print a document and distribute it among stakeholders for their signatures. Thankfully, technology has seen ahead of the business world and has developed something called digital signature tools.

One of the best digital signature tools is the Signature Generator. With this tool, there is no need to print any document and distribute it manually to get people’s signatures. Everything can be done digitally. The best part is that it is not restricted to any geographical location. This means that wherever your stakeholders are, they can access a digital document you share with them and they can append their signature within minutes.

This makes the process of develop, sharing, signing, and storing documents very fast and cost-effective. With Signature Generator, organizations can significantly reduce the risk of virus transmission among employees, partners, and clients.

For organizations that deal with large documentation that requires a rigorous signature and consent process, digital signature technology has come to the rescue. Such an organization can ensure safe document transfer among employees, partners, and clients without the fear of transmitting the Coronavirus disease. Here are the steps to use the Signature Generator:

  1. Visit Signature Generator site and upload your document. You can also choose a document template from the site.
  2. Locate the e-sign tool and click on it. It will open a box where you can either draw, type, or upload your signature.
  3. Drag the created signature to the space for signature on your document.
  4. Save and download the signed document.

Why Organizations Should Embrace Digital Signatures in this Unprecedented Time

Are you looking for more reasons why you should embrace digital signatures? This part of this post will help you make up your mind. Electronic signatures come with numerous benefits and understanding them will be of great help to any business. Here are some of the top reasons why your business should embrace e-signature as soon as possible.

  • Cost-Efficiency

Businesses incur various costs when it comes to managing documentation workflow. These include the cost of buying paper, printing, scanning, and storage. It also covers the shipping costs and handling costs, among others. According to reports, organizations that adopt e-signature may be able to significantly reduce their expenses in handling documents by about 85%.

Additionally, ditching a paper-based system for a digital-based solution can save an organization about 80% of the shipping cost. The cost to time that is invested in printing, scanning, sending, filing, and thrashing documents is also very significant. Overall, adopting digital signature has ripple effects and one major effect is the cost-saving benefits.

  •     Time-Efficiency

Managing documents is very time-consuming. The time invested in printing, scanning, and sending documents is something else and the filing process is the most tedious of the whole process. From the point of developing the document to printing and distributing it to different signatories and following up on the signature, it can be quite an exhausting project.

The compilation and storage of the documents also contribute to the time wasted. All these contribute to the delay and time-wasting effort associated with physical documents. According to reports, about 65% of enterprises that operate a pen and paper system in the collection of signatures add an extra day to their whole work process.

That is a whole 24 hours that could have been invested in more productive projects. By investing in a digital signature tool, you save precious time and get more done.

  •     Availability of Information When Needed

Searching through folders, drawers, and cabinets for a document can be frustrating, especially if a document is wrongly filed. It can sometimes take an entire day to locate a single document but you can save on the stress when you go digital.

Digitally signed documents are stored in the cloud, which makes ease of access possible. Any authorized persons can access stored documents with a few clicks without the stress of digging through heaps of folders and files. All these lead to productivity and better workflow.

Conclusion

Going contactless is no longer a choice but a must for businesses that want to succeed in this trying time. One of the critical ways to make going contactless seamless is by adopting digital signatures. You reap huge benefits when you invest in a reputable tool. It may interest you to know that digital signatures are as legally binding and valid as their traditional pen and paper counterpart.

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Mir Baquer Ali

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Mir Baquer Ali

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